Our client, a Tier 1, international corporate and investment banking client, is looking for an immediately available Secretary to join the team for a 6 month contract.
Based in Hong Kong & reporting to the Head of department, the role will provide administrative and secretarial support to senior executives with the team and close co-operation with a number of key stakeholders across GM and FIC (globally and regionally).
Provide confidential secretarial support and manage the Head's diary and schedule, arrange meetings, conference calls and video conferences on his behalf.
Responsible for all administrative and secretarial duties of the teams assigned.
Manage travel plans (i.e. flight tickets, hotel bookings, restaurant bookings, etc) for the Head and other members of the team. This includes planning of travel routes with the best fare options in liaison with corporate travel agents, depending on the outward bound location of the individual.
Assist members of the team with the preparation of proposals, PowerPoint presentations, etc.
Input travel expense claims into the system and follow-up on travel re-imbursement claims and settlement of cash advances for each member of the team.
Manage and maintain office correspondence and filing system.
Liaise with Personal Assistants / Secretaries in the local and other Regional Offices in relation to meeting schedules, workshops and videoconferences.
Assist in organizing client events.
Manage Leave Planner and maintain and reconcile leave records for members of the team.
Monitor and manage office supplies procurement.
Undertake ad-hoc administrative duties and follow-up as assigned by the Head.
3-5 years of secretarial/executive assistant or related experience from top tier investment bank
Hard working, motivated, logical and well organized
Able to work under pressure and to tight timeframes
Proficient in Microsoft Officer including Excel and PowerPoint and calendar management
Strong English communication skills, verbal and written. Mandarin language skills will also be highly regarded
About Our Client
Our client is a prestigious international bank with a long history of providing corporate banking solutions to businesses and to large local companies, financial institutions and multinationals. We look for talented, tenacious individuals who are hungry to progress and eager to grow their knowledge.
To be considered for this role, click below to apply.
Values and Diversity
Dynamic working gives everyone at our client the opportunity to integrate professional and personal lives, if you have a need for flexibility then please discuss this with the hiring manager. They are an equal opportunity employer and are opposed to discrimination on any grounds. It is the policy of our client to ensure equal employment opportunity without discrimination or harassment on the basis of race, colour, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.