As a global investment manager, we help institutions, intermediaries and individuals meet their goals, fulfil their ambitions, and prepare for the future. But as the world changes, so do our clients' needs. That's why we have a long history of adapting to suit the times and keeping our focus on what matters most to our clients.
Doing this takes experience and expertise. We bring together people and data to spot the trends that will shape the future. This provides a unique perspective which allows us to always invest with conviction. We are responsible for ??700.4 billion (???815.8 billion/US$967.5 billion)* of assets for our clients who trust us to deliver sustainable returns. We remain determined to build future prosperity for them, and for all of society. Today, we have 5,618 people across six continents who focus on doing just this.
We are a global business that's managed locally. This allows us to always keep our clients' needs at the heart of everything we do. For over 200 years and more than seven generations we've grown and developed our expertise in tandem with our clients' needs and interests.
*as at 30 June 2021
The role is for a seasoned Corporate Services Manager who is responsible for managing the Corporate Services Department to ensure effective and efficient operation of the corporate services function and to provide a secure, safe and sound environment for all staff working in the Schroders Singapore office. This role reports to the Chief Administrative Officer, Singapore. The Corporate Services Department covers a broad range of services, including but not limited to operational support, facilities management, vendor management, business continuity management and budgeting.
Due to the nature of work, the Corporate Services Manager will be required to work on weekends from time to time for maintenance/renovation/business continuity plan activities etc which could not be done during weekdays.
Business Continuity Management
Budget / Financial Management
Maintain an effective and efficient office operational support for all functions and all staff.
Responsible for the design and smooth running of office operational support (non-IT and trade related) for the organisation; including the identification and resolution of issues in a timely manner.
Communicate with key stakeholders across all seniority levels.
Manage the assets (non-IT related) in the organisation.
Coordinate with relevant vendor on troubleshooting of office equipment.
Review and approve all Corporate Services invoices.
Work with Procurement for any purchases that are valued at GBP10k or more per year,
Control and manage CCTV images, if required.
Manage and oversee day-to-day facilities related matters including outsourced vendors like mailroom and housekeeping team.
Manage and co-ordinate office lease-related matters.
Maintain and ensure a secure, safe and sound work environment for the organization.
Act as emergency contact personnel with the Landlord.
Act as point of contact for building maintenance problems.
Monitor and control all access to building and office by staff and visitors, including the issuance and deletion of Office Security Access card for Schroders and the issuance of new card or deactivation of lost cards for the turnstiles at Office Building lobby managed by Landlord.
Project manage and coordinate with relevant stakeholders/workgroup on office renovation, office move or restack activities.
Execute the Group BCM program.
Liaise with external parties in ensuring the adequacy of recovery plans of key Corporate Services' service providers.
Support all BCM-lead initiatives such as industry-wide exercises.
Coordinate and conduct business recovery exercises with the business units to validate the recovery strategies of business units on a regular basis.
Liaise with all the departments to update their Business Impact Analysis in the Global BCM tool, Continuity Squared.
Point of contact or Safe Management Officer for pandemic-related matters.
Assist the RFP team if there are questions relating to BCP matters.
Chair and co-ordinate any BCP meetings to ensure the CAO or IMT could decide on the right course of action in an emergency.
Manage and maintain third party recovery site.
Liaise with Group Travel on the approvers for Umbrella Pre-Travel Approval tool.
Liaise with hotel account manager to conduct site visits to hotels for travel arrangers.
Manage the Schroders' corporate travel agent in Singapore.
Point of contact on all travel matters for Singapore office.
Responsible for collating, verifying and uploading all utility, water and waste data to the environmental sustainability reporting tool
Led sustainability initiatives for the Singapore office to reduce emissions
Ensure compliance with RE100 commitment to procuring renewable energy or an energy certificate for the Singapore office
Health & Safety
Execute the Group H&S program.
Approve the Cardinus Pace e-learning tool for newcomers.
Point of contact for all H&S matters for Singapore office.
Continuously identify and drive cost savings opportunities and efficiencies.
Work closely with Finance on items including but not limited to Accounts Payable or Accruals matter.
Always look out for new opportunities to improve services while containing costs.
In-charge of activities and budget of the Recreation Club.
Provide prompt and good services to internal customers.
Lead or participate in any cross-functional or other ad hoc projects delegated by the Management or Chief Administration Officer.
Schroders is an equal opportunities employer and welcomes applications regardless of sex, marital status, ethnic origin, sexual orientation, religious belief or age.