The Artist Department Intern, reporting to the Assistant Manager, Artistic Planning and Humanities, will assist in all aspects of artist logistical arrangements for LA Phil productions at the Hollywood Bowl and the Ford during its Centennial Season. A large part of their work will include coordinating the daily driving schedule, collecting, and compiling information about LA Philharmonic guest artists and assisting with artist travel, hospitality, and ticket needs. This position will work approximately 40 hours a week from June through August.
Coordinate daily driving schedule for driving staff, in conjunction with Artist Department and Presentations staff.
Assist department staff with arrangements for guest artists, including travel and hotel arrangements; rehearsal and performance schedules; ticketing and parking needs; backstage hospitality orders.
Assist with the compilation of a database of all LA Phil guest artists.
Assist with the collection of biographical information, performance reviews, and other information essential for foreign artist visa applications.
Work with LA Phil staff, travel agents, car rental companies, artists, artist management, hotel staff, and other related individuals in a manner that fosters and maintains positive working relationships.
Answer Artist Department phones in a professional manner and promptly distribute messages.
Assist department staff with maintenance of artist files.
Intern will not be required to work concert duty. However, at the discretion of the Assistant Manager, Artistic Planning and Humanities they may be given additional artist-related responsibilities on a few productions, which may include concert duty.
Assist in productions at the Hollywood Bowl featuring community artists and ensembles.
Support Artistic/Presentations staff on digital and media productions as required.
Other duties as assigned.
Must be highly organized, accurate, and detail oriented.
Must be reliable, focused, and self-motivated.
Must be able to multi-task and meet deadlines.
Should possess strong oral and written communication skills.
Should be a team player with the ability to remain calm under pressure.
Must be computer literate (Word, Excel, Outlook, Internet).
Should have an ambition to learn about concert production and artist/orchestra management.
Passion about music and the arts is a plus.
Ability to maintain confidentiality and handle sensitive situations with excellent judgment and discretion.
Dedication and commitment to engage in and promote diversity, equity, and inclusion within the staff, vendors, and within interactions with the surrounding community is a must
Secondary language fluency is a plus
About Los Angeles Philharmonic Association
Founded in 1919, the Los Angeles Philharmonic Association presents, and promotes the performing arts in its varied forms at the highest level of excellence to a diverse and large audience, at Walt Disney Concert Hall, the Hollywood Bowl, and The Ford.